Sept 21, 2021 (see below for modifications)

Historical Log of Modifications

Sept 21 – Comprehensive update to reflect the historic protocols used during the summer of 2021

What follows is an overview of the risk mitigation protocols and procedures which, at the time of writing, we expect to use during the summer of 2022.

We know that rules, regulations, and best practices will change over the course of the fall and spring, so while the specifics may change, we anticipate that our protocols for summer 2022 will be developed around the following over-arching strategies:

  • Reduce the possibility of an infected person joining the program.
  • Once aboard, limit opportunities for a student or staff member to become infected for the duration of the program.

Current Protocols

COVID-19 Vaccination

ActionQuest currently requires all students to be fully vaccinated* for COVID-19 before the program start date, irrespective of program location or whether the student has previously recovered from COVID-19.

As most international communities begin the delicate balance of relaxing their border restrictions against the potential spread of COVID-19, a travelers’ vaccination status has become the determining factor for entry eligibility and arrival protocols. Our current vaccination requirement is in response to these protocols.

Many countries are adopting policies requiring proof of COVID-19 vaccination to fast-track quarantine requirements or even enter their Territory. These policies protect their population (many of whom may not receive the vaccine for some time) while restarting their tourism economy.

To give a little more context to our rationale, the British Virgin Islands (for example) currently requires fully vaccinated travelers to take a rapid COVID-19 test upon arrival and are cleared immediately without quarantine. Conversely, the BVI mandates a five- to eight-day quarantine for those not fully vaccinated. A negative COVID-19 PCR test follows this quarantine to obtain clearance, extending quarantine an additional 24-48 hrs. When considering families or groups traveling together, the BVI defaults everyone to the quarantine and testing protocol required by the “least” vaccinated person. Many other countries, including the USA, have adopted similar policies.

We respect individuals’ right to choose whether a COVID-19 vaccination is appropriate for them, and we will continue to review and update our policies regularly as appropriate. Yet, until countries disregard travelers’ vaccination status upon entry, we don’t see a viable way to maximize the program experience for everyone when traveling with groups of students with mixed statuses. As you might imagine, a week of quarantine has a significant impact on the activities, social events, and certifications we can achieve.

*Fully vaccinated – current definition
The CDC considers individuals fully vaccinated for COVID-19 greater than or equal to 2 weeks after they have received the second dose in a 2-dose series (Pfizer-BioNTech, Moderna, AstraZeneca, etc.), or greater than or equal to 2 weeks after they have received a single-dose vaccine (Johnson and Johnson [J&J]/Janssen).

It’s possible that this definition may change with the recommendation of “booster shots” and will be updated in our protocols accordingly.

Pre-Trip Protocols

The goal of our pre-trip protocols is to reduce the possibility of an infected person joining the vessel

1. 10-day Pre-Program Precautionary Period

We require that all students take part in a 10-day pre-trip precautionary period before joining our program. This is a condition of participation. Over these ten days, at an absolute minimum, students must limit exposure* and follow the health requirements and guidelines set by their local, state, federal, or any other health authority or governmental organization. Living in different geographic locations, we recognize that guidelines may differ from student to student, yet we ask all students to err on the side of caution during this period. Individual decisions made during this period will determine the student’s eligibility to join the program. We define “limiting exposure” as avoiding unnecessary contact with those who are not operating within an environment of active COVID-19 risk mitigation. Completing in-person school or attending another summer camp would likely be appropriate, but unnecessary travel may not be.

2. Negative COVID-19 PCR test – Five Day

Within five (5) days of arrival, all travelers must take a COVID-19 RT-PCR test and receive a negative result. Q-PCR or Rapid antigen tests will not be accepted. The results need to be presentable on an official document (electronic or otherwise) that clearly shows the following:

  • Laboratory name and contact details
  • Student’s name
  • Test taken, stating RT-PCR
  • Date and time that the sample was taken
  • Negative result for COVID-19 or SARS-CoV-2

Please note – “Five days before arriving in the BVI” means no greater than five days from when your final flight or ferry arrives in the Territory. Our experience shows that a 24-48hr testing turnaround is easily achievable when working through a primary health care provider. Another good resource for US-based students is the following user-generated list of centers that have met this requirement for travelers –

3. Register to travel to the British Virgin Islands via St. Thomas (USVI) (if applicable).

If still required, travelers must register on various travel portals in order to gain permission to arrive in the BVI and (if applicable) transit through the USVI. Detailed information will be provided closer to the summer.

4. Submit the ActionQuest Pre-Trip Self Certification form

Within 24 hours of travel, students (and parents if a student is under eighteen) must complete and submit our Pre-Trip Precautionary Self Certification Health Form. This form documents that over the preceding 10-day period:

  • The student has completed their Pre-Trip Precautionary Period by following the expectations outlined above.
  • The student has not experienced any symptoms that may be associated with COVID-19, such as a fever, dry cough, loss of taste or smell, etc.
  • That the student has not been in physical contact with anyone who has tested positive for COVID-19 within 14 days before the trip


Link to a sample of Pre-Trip Self Certification form

Carefully considered shore-side activities

The goal for the duration of the program is to limit opportunities for any student or staff to become exposed or infected

We understand that eradicating all risk of contracting COVID-19 during the trip is not feasible without destroying the nature of our program. That said, we know that we can limit the risk by carefully considering and executing any shore-side activity.

While ActionQuest excursions are typically more nature-based than touristy or urban, it makes sense to limit activities that put us in places that can be regarded as higher risk. Examples of this would be crowded, high-traffic areas that are indoors and/or harder to socially distance such as museums, restaurants, covered markets, etc.

Off-boarding / Re-entry Procedures

At present, most countries are requiring proof of a negative COVID-19 test taken within 72 hrs of the start of travel home

Should this requirement remain in effect throughout the summer, our staff will coordinate your student taking the appropriate test (PCR or Antigen) within the required timeframe. We will also help parents complete any authorization application in order to re-enter or transit through certain countries.

During the onboarding process, parents will be required to authorize a credit card which we will use to cover any fees associated with mandatory COVID-19 testing as required by the BVI or any other government entity for return travel to a student’s home country. In 2021, these fees averaged between $100 to $150 per test, with most students only requiring one. ActionQuest will pay these fees on behalf of the student, then capture that amount against the authorized credit card.

Answering the difficult questions of “What if”

Naturally, students and parents want to know how we would respond to a suspected or diagnosed case of COVID-19 on our program. Given that most of our programs are mobile, and run aboard sailing vessels, this isn’t an easy question to answer without examining the full range of possible variables. Specifically:

  • Is the individual showing symptoms commonly associated with COVID-19, or is there a positive diagnosis?
  • When is the suspected or diagnosed case occurring? Pre-trip, during the onboarding, or later in the program?
  • How ill is the individual? As we know, many people have limited symptoms or none at all. Others are affected more significantly, with some requiring medical care and hospitalization.
  • What’s our geographical location, and, as a result, what medical or emergency response resources are available to us? Ordinarily, sailing nearshore will provide more support than when we are further afield, yet some locations have better medical facilities than others. An additional consideration is the required health protocols of the country in which we are located.

Irrespective of the above factors, our response strategy would include:

  • Isolation and quarantine to the extent possible. This is difficult aboard the vessel, so we would likely relocate the individual to shoreside accommodation if possible. Depending on the severity of the symptoms and/or vessel schedule, it’s possible that we would require a parent/guardian to travel to the shoreside location to assist with their student during their recovery.
  • Close discussion with MedAire (our risk management partner) in addition to local health departments of the country in which we are located to ensure that we are following established protocols
  • Testing to establish a firm diagnosis. For health and safety reasons, a positive diagnosis of any individual would require dismissal from the vessel until the individual is infection-free. A known, positive diagnosis would result in widespread testing and a quarantine period for the rest of the crew.
  • Careful monitoring of the health of the rest of the cohort. The crew may be required to disembark the vessel or move to separate accommodations to conduct a deep cleaning.

“We've always considered the ActionQuest experience to be more about the journey rather than the destination, so we believe that our ability to provide life-changing experiences during this challenging time is a result of the inherent flexibility and self-sufficiency that living, traveling, and learning aboard sailing vessels provide. ”

Mike Meighan - Executive Director

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